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Scheduler: Overview

Overview

Scheduling a capture can be a very simple way to maximize the use of your  unit without spending a lot of time. In this section, the ins and outs of the scheduled captures creation process will be explained. Please be aware that the more events placed on the calendar, the longer it will take to load them onto the Schedule page. But the longest population pause testers at Cattura have encountered is about 5 Seconds.

When you go to the Schedule page of the unit, you will see the page looks like a large calendar. This is the scheduler, and any scheduled captures you create will appear here on the calendar. You can toggle the view of the calendar between Day, Week, and Month view with the three buttons at the top left of the calendar.

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 The Today button moves the scheduler back to the month, week, or day of the current date if you have navigated away to a different date. The left and right arrows next to the Today button move the schedule back or forward a month, week, or day, depending on the view you are using to look at the schedule.

When you have captured a scheduled, they will show up on the schedule for the day and time it was scheduled . If a scheduled event  has already occurred, the calendar event  will be a pale yellow color. If it’s in the process  of being captured, then the event will be  green but if it has yet to occur, its spot will be magenta in color and for failed captures it will be pink .  An example of this color coding is seen below:

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Note: please make sure the Capture Agent Clock in the lower-right hand corner is set correctly. If not, the timing of all future captures will be off schedule. If the clock needs to be changed, go to Settings --> Time.

 

Scheduling A Capture

When you want to schedule a capture, there is a Schedule Capture button at the top right of the page.

 

 

To schedule a capture simply click the Schedule Capture button. This will bring up the capture Scheduling window, which will present you with several tabs where you will enter certain information such as the basic capture information, the capture date and time, speakers, templates to use, and assets.

 

Basic Information

The Basic Information tab allows you to enter the necessary details of the capture, including the capture title, and the preset to be used when the capture begins. 

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Simply enter a title for the capture event, such as the name of the event or lecture that is going to be captured. After that, select a template to capture with. All templates are managed in the Template page. 

 

Capture Date

The Capture Date tab is where you select whether or not you want to schedule a single capture, or multiple captures, as well as the dates and times of the captures themselves.

 

Single Captures 

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When Single Capture is selected, all you need to do for this tab is select the Start Date of the capture, the Start Time , and the Duration

 

Multiple Captures

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When Multiple Captures is selected, you will be provided similar options as single capture scheduling, to schedule a recurring series of captures over a set period of time. The Start Date is the day the captures will start and the End Date is the day the recurring captures will stop. The tabs next to the label Select Days allows you to pick which days of the week (Sunday through Saturday) the captures will happen. The Start Time of the capture allows you to set the time of the day the captures will begin, and Duration will set for how long the captures will run.

 

 

Presenters

The Presenters tab allows you to select presenters to add to the capture.

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To add a presenter, just click on the circle to the left of the presenters name to select them. If you wish to create a new presenter, click the Add Presenter button and enter the appropriate information and click Save, then click the circle to the left of his or her name.

 Screen_Shot_2014-10-30_at_10.03.07_AM.png

Assets

The Assets tab is a convenient way to add more to your captures. If you have any documents that you'd like to add to the lecture to make them accessible to anyone who downloads the captures, then you can add them in this tab to do so. 

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To add an Asset, just type in the name of the asset in the Name field, and then select whether it is a file (e.g. document or slideshow) or link (e.g. a hyperlink to a website), and then browse for the file by clicking in the Asset File field and clicking Upload

 Screen_Shot_2014-10-30_at_10.02.51_AM.png

Other

In this tab of the capture scheduling window, you are able to select/deselect a few options for the capture you are creating. 

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Simply select or deselect the options you require, based on what it is you want to have published with your capture.

Note: Not all media publishing sources will be able to take assets in addition to the main video. 

 

Finish

Once you have changed all of the appropriate settings, all you need to do is click the Schedule button to finally schedule the capture, or press Cancel to abort the scheduling process. When the capture is scheduled, it will appear on the Schedule page calendar like this:

 

The capture shows up as pink on the calendar indicating that it is a future capture, and once it is completed it will appear as a light yellow color. 

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